Scheme Policies
This section outlines some of the key policies of your scheme. Your employer may have their own policy in addition to this and you should contact your Scheme Co-ordinator if you have any queries.
Optional extras
All vehicles are pre-loaded with options and are highlighted on the stocklist. No additional options are allowed.
Fitting of accessories
Dealer-fitted or after-market accessories (e.g tow bars) may not be fitted to your scheme vehicle.
Return vehicle condition
You will be supplied with a copy of the Acceptable Condition Guidelines along with your Credit Sale Agreement (CSA). It is imperative that all vehicles are returned to your relevant collection site in a condition commensurate with this document in order to avoid end-of-contract charges.
Initial Deposit
The standard scheme proposition includes an Interest Free Loan. An advance payment will be applied to the Total Cash Price of the Vehicle, reducing the Amount of Credit provided in your CSA. You will be required to settle the Interest Free Loan and the Final Payment of the CSA upon suspension of the agreement whether before, on, or after the scheduled agreement end date.
Payment Collection
Participating employees will be asked to sign a Payroll Instruction Form (PIF), which enables vehicle-related costs to be collected directly from net pay.
Early Termination
Participation in the {{genericTags.schemeName}} ECOS is conditional on working for FCA Head Office. Should you leave your employment during the contract period, your agreement will terminate on your last day of employment. You will have the option to settle the loan and retain your vehicle by making the Final Payment, or exercise your Buyback Option and return the car in settlement of the loan.
Fines Administration
As the registered keeper of the vehicle, all potential fines and Fixed Penalty Offences will be sent to Car Benefit Car Schemes Limited. Drivers' details are then passed onto the relevant authorities. It is then the responsibility of the driver to resolve the issue and/or pay the fine within the stated time period.
In the event that the relevant authorities require Car Benefit Car Schemes Limited to pay the fine or charge, we will do so. In other cases, where the issue is not resolved, or the fine is time sensitive (e.g. London Congestion Charge or Parking Fines), Car Benefit Car Schemes Limited may also pay the fine or charge. Where Car Benefit Car Schemes Limited pays for a fine or charge the cost will be recovered from your employer. In turn, the cost will be deducted from the employee through salary deduction, in accordance with the Payroll Instruction Form authorised by the Employee.
Should the employee wish to exercise their right to appeal the fine, this can be taken up with the relevant authorities. In some cases, this can be actioned after the payment has been issued.
New Starters
Newly eligible employees may be required to successfully complete their statutory probationary period before being invited to participate in the scheme.
Driving licences
Participating employees must hold a valid current UK Driving Licence at the time of ordering. They need to produce their photographic card, (photocopies are not acceptable) to their nominated Scheme Co-Ordinator as and when requested. The address on the Driving Licence must match the {{genericTags.schemeName}} records for the eligible employee.
Mobile phones
{{genericTags.schemeName}} expects participating drivers to comply with prevailing Road Traffic legislation (which is amended from time to time). Under no circumstances should a hand-held mobile phone be used by the driver of a scheme vehicle whilst the engine is running.
Maternity and long term illness
If on maternity leave or out of work due to a long-term illness, you will be given the option to terminate your agreement by exercising your Buyback Option and returning the vehicle to your employer. If you wish to retain your vehicle and can afford to continue to make your monthly repayments, your employer may make alternative arrangements in order to collect them. This is at their sole discretion.
Business Mileage Recording
An {{genericTags.schemeName}} car ECOS is a private car therefore any business mileage in this vehicle must be recorded in line with the company mileage recording policy. It is the driver’s responsibility to ensure accurate and auditable records of any business mileage are captured and retained for future reference.
Insurance Cover
You will be covered for insurance under your employer’s existing fleet policy. In the unfortunate event that you have an accident, please contact your Scheme Co-Ordinator who will advise you of the steps to take.